Events Coordinator

  • Full time, permanent
  • York
  • Competitive

Job Description

We are seeking a highly organised and detail-oriented Events Coordinator to join our team.

In this role you will be responsible for planning, coordinating and executing a variety of events, ranging from corporate meetings and conferences to social gatherings and community events.


KEY RESPONSIBILITIES

  • Plan and organise all aspects of events, including venue selection, catering, entertainment, and logistics.
  • Coordinate with vendors, suppliers, and contractors to ensure seamless execution of events.
  • Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
  • Create event timelines and schedules, overseeing all logistical arrangements and deadlines.
  • Collaborate with internal teams and external stakeholders to understand event objectives and requirements.
  • Provide on-site supervision during events, ensuring smooth operation and addressing any issues that may arise.
  • Manage event registration and RSVP process, maintaining accurate attendee records and communications.
  • Handle post-event evaluations and feedback, analysing outcomes and identifying areas for improvement.
  • Stay updated on industry trends and best practices in event planning and management.
  • Assist with marketing and promotional efforts to drive attendance and engagement for events.

About You

  • Proven experience (at least 3 years) in event planning and coordination, preferably in a corporate or hospitality environment.
  • Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse teams and stakeholders.
  • Detail-oriented with a keen eye for aesthetics and quality.
  • Proficiency in event management software and Microsoft Office Suite.
  • Flexibility to work evenings, weekends, and travel as required for events.
  • Creative problem-solving abilities and a proactive approach to challenges.
  • Ability to work under pressure and adapt to changing circumstances in a fast-paced environment.
  • Knowledge of health and safety regulations related to events.
  • Holding a degree in Hospitality Management, Event Planning, Marketing, or a related field would be advantageous.

WHAT’S ON OFFER?

  • Competitive salary
  • Agile working
  • 25 days holiday + birthday day off + bank hols
  • Health cash plan
  • Employee Assistance Programme
  • Group Income Protection
  • Group Life Assurance x3
  • Pension salary sacrifice
  • Benefits Discounts Portal
  • Quarterly functions and events
  • Parking on site
  • Friendly and inclusive working environment
  • Regular training and development

 

Apply Now