1. Purpose

This Email Disclaimer Policy outlines the terms under which Fortus Ltd and its associated entities (“Fortus”, “we”, “us”, or “our”) communicate via email.

It ensures all recipients understand the confidentiality, legal, and data protection provisions that apply to email communications from Fortus employees, contractors, and representatives.

This policy applies to the following Fortus entities:

Fortus Ltd

Fortus Audit LLP

Fortus Wealth Management Ltd

Fortus Business Finance Ltd

Fortus Tax Ltd

2. Confidentiality notice

All emails and any attachments sent from a Fortus email address are intended solely for the named recipient(s) and may contain confidential, privileged, or commercially sensitive information.

If you are not the intended recipient:

You must not copy, disclose, distribute, or rely on any part of the message.

Please notify the sender immediately by replying to the email and permanently delete it from your system.

Any unauthorised use, disclosure, or copying of the contents is strictly prohibited and may be unlawful.

3. Accuracy and liability

While Fortus takes reasonable precautions to ensure that all emails and attachments are free from viruses, malware, or other harmful elements, we cannot accept responsibility for any loss or damage arising from the use of an email or its attachments.

It remains the recipient’s responsibility to ensure that appropriate anti-virus and security measures are in place before opening or using any email or attachment.

The views or opinions expressed in any email are those of the individual sender and do not necessarily represent the official position of Fortus, unless expressly stated otherwise.

4. Contracts and commitments

No employee, consultant, or representative of Fortus is authorised to enter into a binding agreement or make any representation on behalf of Fortus by email unless expressly confirmed in writing by a duly authorised officer of the company.

5. Monitoring and security

Emails sent to or from Fortus may be monitored and retained in accordance with our internal IT and data protection policies.

Monitoring is carried out for legitimate business purposes, including security, compliance, training, and service quality.

6. Data protection and GDPR compliance

Any personal data contained in or processed through email correspondence with Fortus will be handled in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

For more information on how Fortus manages and protects personal data, please refer to our Privacy Policy.

7. Intellectual property

Unless otherwise stated, the content of Fortus emails (including attachments) is the intellectual property of Fortus Ltd, or another associated entity within the Fortus group.

No part of any email or attachment may be reproduced, distributed, or used for commercial purposes without prior written consent from Fortus.

8. Contact

If you have received an email in error, or if you have any concerns regarding this disclaimer, please contact us at:

enquiries@fortus.co.uk

9. Company information